Introduction

1. User management and lookup within Sirius Online.
2. Access to Sirius Online for DAs and SAs involved in academic administration.
3. Updates and news concerning current reporting within Sirius Online.

Administrator Checklist

General Interface (The Dashboard)

1. Recognize and access major functions within the main administrator dashboard.
2. For each campus, you can filter by Users, Content, Classes, and Reports.
3. View/navigate tools and functions for schools in which Sirius Online has been licensed.
4. Select to work at either the district or school level (district administrators only).

Support Tab, Notifications Icon, and Profile Icon

1. Get technical support quickly and easily from the Sirius Customer Care team, allowing you to quickly recover from any online technical challenges you might face as you facilitate learning and growth in your students.
2. Access important notifications and news about Sirius Online, including monthly release notes.
3. Manage a limited set of profile attributes, access core policy documents, and log out of Sirius Online.

Users, Classes, and Content Tabs

Users

Classes

1.   Look up shared or registered classes in Sirius Online.
2. View current and archived class reports and their status.
3. Access and support classes using Make Me a Co-Teacher functionality.
4. Create pullout or breakout classes at rostered districts and schools based on currently active teacher and student identities.
   

Content

1. Support teachers and students in various aspects of using the Sirius Online platform, including access to courses, course contents, and assignment scorecard data by activities done at the class level.

Reports Tab

1. Course Report: View and analyze performance, usage, and engagement by course.
2. Standards Report: View and analyze performance and usage by standard (TEKS).

Getting Started

Self-Registration of District and School Administrators

If you do not have a District or School Administrator Access Codes, contact the SES Online team at (800) 942-1379, Option 2, or create a ticket at Sirius Online Support requesting your district or school’s administrator access codes.

Logging In

About Video Tutorials Referenced in This Document

To view our streaming-friendly videos, see our full playlist of YouTube videos. Please share this link with your colleagues, co-teachers, and tutor staff and encourage them to go “hands-on” with Sirius Online immediately after viewing.

Support

Bookmark the Knowledge Base for quick access whenever you need support.

Contact Information

1. By Phone: You can contact the Sirius Online team at (800) 942-1379, Option 2.
2. By Email: Please send any technical-support issues to our email address: Support@SiriusEducationSolutions.com.
3. By Chat: Available at www.siriuseducationsolutions.com during our support hours (Monday–Friday, 7 am–5 pm CT).

General Interface: The Dashboard

1. Schools: Navigation in the dashboard defaults to the Schools tab, which shows the district and schools the DA or SA has access to. District administrators can see different schools, whereas school administrators land automatically in their one school building.

2. Users: Self-registration districts and schools are granted access to our user-management system, where they can directly set up and manage who has access to Sirius Online—especially useful if they want to register teachers, create classes, or add pre-existing or new students on their behalf.

We allow rostered schools to have read-only access to user records as a check for record accuracy in initial or nightly data syncs when significant updates to data need to be reflected in Sirius Online.

3. Content: In the Content tab, all district and school administrators can access the products/courses that their district or building has purchased, regardless of how they are logged into Sirius Online. (This is the place where academic administrators who do not teach classes often go to review program lessons and assessments.)

4. Classes: The Classes tab allows district and school administrators to access classes and class-related information such as rosters. Self-registered DAs and SAs can also locate students in classes or through filtered searches. Administrators can review active and archived classes as well as corresponding reports directly from each class.

5. Reports: All district and school administrators will be able to access both Course Reports and Standards Reports for the schools to which they are assigned. Administrators can drill into data by school, teacher/class, and student performance and usage within both Course Reports and Standards Report. Course Reports also provide data on student engagement.

6. Support: The Support tab provides access to Sirius Online Support, which includes our Knowledge Base (home to this current article), where you will find answers to common questions, troubleshooting tips, and the option to submit a support ticket for technical assistance from our customer care team.

7. Notifications: The number appearing in the dark blue circle indicates messages from the Sirius Online team as well as system notifications that you can review periodically.

The notifications number represents messages from the Sirius team that are currently active. When you see the number change, be sure to review your notifications, as we often include special notices about application updates.

8. Profile icon: The profile icon menu provides the ability to manage one’s profile; switch roles (for administrators who are also teachers or have made themselves co-teachers); provide feedback to Sirius Online; view our copyright notice, terms of use, and privacy policy; and log out.

District administrators: DAs can access the Users, Content, Classes, and Reports tabs of individual schools through the school cards in the Schools tab. These tabs allow you to filter and view school-specific data, including teachers, their classes, and related reports.

Managing Your Profile

Schools Tab: Managing Schools in Sirius Online

Adding Images to Class Cards

1. In the image section on the left of the school card, click the ellipsis (...) in the upper-right corner.

2. In the Upload Image tab of the Edit Card Image pop-up window, select Choose File.  Choose an image file from your device that is less than 5 MB in size to represent your class.  
3. Click Save. Or, if you wish to crop the image, click the Crop Image tab, crop the image, and click Crop and Save.

Users Tab: Managing Access to Sirius Online

Locating Users

1. Click on the Users tab. In the Users screen, you will see a summary view of all users with access to Sirius Online, both active and inactive. You can navigate from page to page to examine the records, or you can use the funnel filter mechanism in the header of each column to filter for specific data or attributes.

2. To filter for better matching results, click the filters you’d like to use as you narrow your search. For example, to filter for a user with the first name Robert, start by clicking the funnel icon to the right of the First Name column header.

3. In the pop-window that appears, select the Boolean operator that best suits your search criteria. In our example, we will use the operator Is equal to.

4. Type in your filter text in the search field—in this case “Robert”—and click the Filter button.

5. In the results screen, click the View button in the row that matches the user record that you would like to view or modify.

To clear your filter search, click Reset Filters in the upper left of the screen.

Editing Users in Self-Registration Districts

In rostered districts, the User ID, User Role, Date Created, Failed Attempts, and School Timezone fields are read-only.

1.    Status (Active or Inactive): Be sure to deactivate any accounts that are no longer needed.

2.    First Name/Last Name: An easy way to handle name changes and corrections.

3.   Username/email: You can change the username of teachers, co-teachers, and students.

Student emails are not required by Sirius Online and are typically not used as student usernames, especially for younger children.

4.   Change Password: While you are not allowed to view passwords, you can change a password for a teacher or student by resetting it here.

Be sure to communicate changes you make with end users!

5.   User Timezone: Select whichever is appropriate for your location in Texas, US/Central or US/Mountain.

Any changes that you make need to be saved by clicking the Save button in the upper right of the user screen.

Student Users

1. Classes Enrolled In: Click the View button to access the class record (for teachers only).
2. Add Student to Class: Add currently active/rostered students in your self-registration or breakout/pullout classes.

Teacher Users

1. In the Classes Teaching section of the teacher’s user record, click the View button. This will take you to the class record screen.
2. On the class record screen, you can:
1. Edit student information by clicking the Edit button.
2. Archive
   a student if they are no longer in a class or when all teacher and student work has been completed.
3. Migrate
   student data by clicking the Migrate Data button in the Student Data column.
4. Refresh the Student Access Code or Co-Teacher Access Code, in the event redundant records start appearing in a class or if outside end users are detected.

3. In addition, if you are in a district that has its IT staff register students (versus students self-registering), you can click +Add Existing Student or +Add New Student to create a student account directly in the class, rather than doing so through the main login interface.

Content Tab: Accessing and Navigating Course Content

1. Click the Content tab in the main toolbar of the dashboard. Then click the icon of the course or resource you would like to examine.

2. Once inside a course, you can open each major folder by clicking Open.
   

1. Lessons (preparation and practice), Diagnostic Tests, STAAR Practice, Cumulative Reviews, and Post Tests are “live,” auto-graded/computer-scored activities that teachers review on the score card prior to release of scores to students and to reports.
   
2. If your school or district has purchased the STAAR Summative Assessment Bank or the STAAR Formative Assessment Bank, you will be able to access item banks, prebuilt tests, and test folders that administrators have created in the main Content tab.

Classes Tab: Managing Classes

1. Manage rosters: View, add, and edit students enrollment within each class.
2. Configure class settings: Adjust class information and access student and co-teacher access codes.
3. Apply accommodation: Set accommodations for students, ensuring compliance and support.
4. Generate reports: Run Sirius Course Reports and Standards Reports on class activity, student progress, and accommodation usage for data-driven decision-making.

Searching and Reviewing Classes

Clicking the Classes tab defaults to active class rosters. To view archived classes, click the Archived tab in the upper left of the screen.

Filtered results in archived classes can be found by clicking the Archived tab.

Roster

1. Review the class roster.
2. Edit individual student information.
3. Get a Student Access Code (for self-registration districts).
4. Get a Co-Teacher Access Code (for both self-registration and rostered districts).
5. Make yourself a co-teacher
   for any class.

Administrators in self-registration districts can also add an existing or new student to a class roster by clicking the +Add Existing Student button or the +Add New Student button in the upper right of the class roster screen.

Edit Student Information

1. On the class roster screen, click the Edit button in the row with the student’s name.
2. In the pop-up window that appears, you can make changes to the student’s First Name, Last Name, and Username/email.

Archive Student

1. On the roster screen, click the Archive button in the row with the student’s name.
2. In the pop-up window that appears, click the orange Archive button.

In rostered districts, archiving students’ records (or removing students from a class) must be handled by the rostering administrator for Clever, ClassLink, or Edlink.

Access Codes: Student and Co-Teachers

1. Student Access Code: Used in self-registration districts to register new students or to allow those with existing accounts to join a second or third (or new) class.
2. Co-Teacher Access Code: Used in either self-registration districts or rostered districts to allow co-teachers and tutors to register as co-teachers for a class. (This code is often used to onboard tutors who need to support breakout or pullout classes since they often do not appear in a district’s shared data.)

Be sure to refresh access codes in the event the access code has been distributed to the wrong end users.

Although co-teachers or tutors may self-register, it is preferable to bring them into the system via your roster partner because each registration at a rostered district requires a unique email for access to more than one class. Contact

Technical Support if you have any questions or need assistance.

Make Me a Co-Teacher

1. In the Classes tab, click the Roster button in the row of the class for which you would like to make yourself a co-teacher.
2. In the window at the right of the screen, click the orange Make Me a Co-Teacher button.

Deactivating Co-Teacher Status

1. In the Classes tab, click the Roster button in the row of the class for which you would like to deactivate the co-teacher’s status.
2. In the window at the right of the screen, click the X next to the name of the co-teacher whose status you wish to terminate.

This method gives administrators and teachers in self-registration districts longer access to the co-teacher role than in rostered districts and allows them a finer level of control over the duration of an administrator’s access to a class as a co-teacher.

For districts who would like administrators to have longer access to classes using Make Me a Co-Teacher, we can disable your syncs for a period of time that you specify in order to prolong the duration of the setting. Contact us at Technical Support for assistance.

Accommodations

1. Designated Supports: These are available to students for all Sirius Online tests.
2. UDL (Universal Design for Learning) Supports: These are available only in Sirius Online practice assignments.

1. In the Classes tab, click the Accommodations button in the row of the class you wish to make changes in.
2. Review the accommodations that the teacher has set for the class.
3. Adjust the accommodations for any student by clicking the respective toggle buttons in the row with that student’s name. This will override the teacher’s selections.
4. To adjust accommodations for all students within the class, toggle the buttons in the Select All Students row.

1. A teacher or an administrator can adjust an accommodation at any time. The last selection made is the one currently in effect for the student.
2. Settings are specific to each student regardless of class or course. If multiple teachers or administrators are involved, they should collaborate to determine the best accommodations settings for the student(s).

Creating Pullout/Breakout Classes at Rostered Districts

District administrators can create classes across any school within the district. In contrast, school administrators and teachers are limited to creating classes and adding students only within their assigned school building. This ensures that access and management remain aligned with each user's designated scope.

1. Log in to Sirius Online and click the Users tab.
2. Search for the teacher who will serve as the primary teacher of your new class or pullout.

Use the header filters to quickly locate a specific teacher.

3. Once you locate the teacher, click the View button in the row with the teacher’s name. This will take you to the teacher profile screen.
4. Click the orange +Add/Join Class button at bottom of the teacher profile screen.

5. In the +Add/Join Class window, select +Add New Class. Then click the orange Continue button.
6. In the Add Class window, enter a Class Name and add a Start Date and End Date. Then click Save.

Always extend the end date of a class a few weeks beyond the last day of class in order to allow teachers to wrap up their work on the class.

7. Your new class will now appear in the Classes Teaching section of the primary teacher’s profile. To add students to the class (from your Clever, ClassLink, or Edlink shared accounts), click the View button at the right of the row showing the newly added class.

You can add only currently shared students in your rostered data. You cannot self-register students outside of your rostered method.

8. On the class roster screen, click the +Add Existing Student button in the upper right.

9. When you locate the student you want to add, click the Add button.

10. Your new student has been added to your class. Complete the same +Add Existing Student process for each student you want to add to the new class.

You can confirm your final list of students on the roster screen to be sure all have been added. Click the Classes tab on the dashboard, filter for the new class you created, and click the Roster button at the right of its row. You can then filter the roster for the names of the new students.

Reports Tab: District and School Reports

Report Access by Role

1. District administrators have access to the comprehensive report hierarchy:

1. School administrators see a streamlined report hierarchy:

School level administrators do not have access to District Summary or District Detail (By School) reports.  When school administrators log into the Reports tab they will see the School Summary reports.

Course Reports

District Summary and District Detail (By School) Reports—District Administrators Only

1. Click the Reports tab at the top of the dashboard screen. In the Course Report window, click View Report next to District Summary.
2. Once the District Summary page of the Course Report loads, use the Course drop-down menu in the upper-left corner to select the course you want to review.

3. Click on the caret next to the Content header of the table to expand the contents and show a list of all assignments within the course along with the District Average score for each assignment and a graphic illustrating district performance.

Course Reports use a table-of-contents view. Assignments are organized by row within the folders they appear in within the course.

To view only scored activities, use the Show/Hide Content without scores toggle in the upper-left corner of the screen.

4. For deeper insights, click the Details link in the top row of the table to view the District Detail (By School) report. The default Performance screen shows the average score on each assignment for each school in the district, along with the district average score.

Click the download icon in an assignment’s row to download the assignment’s corresponding scorecard.

5. To switch from performance metrics to usage insights, click the Usage (minutes) button. The Usage screen displays the time spent (in minutes) by each school in the district on each assignment along with the district average.

6. Clicking a school’s initials in a column header opens the corresponding School Summary report, which mirrors the view available to school administrators.

School Summary and School Detail (By Class) Reports—All Administrators

1. In the School Summary table, click the caret next to the Content header to expand the contents and show a list of all assignments within the course along with the School Average score for each assignment and a graphic illustrating school performance.

2. To view performance and usage data by class, click the Details link in the table. This opens the School Detail (By Class) report. The default Performance screen shows the average score for each assignment in the course by class/teacher along with the school average score.

To switch from performance metrics to usage insights, click the Usage (minutes) button. The Usage screen displays the time spent (in minutes) by each class in the school on assigned activities along with the school average.

3. Clicking a teacher’s initials in a column header opens a corresponding Class Summary report, which mirrors the view available to the teacher.

District administrators can also access reports for a single school by clicking the Reports link in the school’s card in the Schools tab.

Class Summary and Class Detail (By Student)

1. Access a course Class Summary report as directed in the section School Summary and School Detail (By Class) Reports. The report displays the Class Average for each assignment in the course as well as a color-coded graphic illustrating performance level. 

2. For performance and usage data by student, click the Details link in the top row of the table. This opens the Class Detail (By Student) report, which shows the average score for each assignment by student along with the class average. Clicking on a student’s initials in the header row will open the student’s individual report.
3. Both the Class Detail (By Student) report and individual student reports offer three distinct report types, accessible by toggling between the Performance, Usage (minutes), and Engagement buttons:

1. Performance: Review student scores by assignment to assess overall class performance and explore individual results.
2. Usage: Review student time-on-platform data, including whether students have completed assigned activities.
3. Engagement: Review student behavioral insights such as feedback usage, annotation strategies, and interaction with learning tools.

If the teacher has created student groups, you can view data for the students in each group by filtering for the group using the Student Group filter.

You can refine data comparisons by hiding specific rows or columns in any report’s Details view. To do this, click the Hide Rows or Hide Columns button in the upper-right corner of the report screen. In the pop-up window that appears, click the checkboxes next to the rows or columns you want to hide. Then click the orange Hide Rows or Hide Columns button to apply your selections.

Standards Reports

District Summary and District Detail (By School) Reports—District Administrators Only

District-level reports are only available to district administrators. School administrators can skip ahead to the section School Summary and School Detail (By Class) Reports.

1. Click the Reports tab at the top of your dashboard screen. In the Standards Report window, click View Report next to District Summary.
2. Once the District Summary page of the Standards Report loads, use the Standards drop-down menu in the upper-left corner to select the TEKS you want to review.

3. Click on the caret next to the Standards header to expand the contents and see a list of all the TEKS assessed in the course. For each standard assessed, a District Average score is displayed for all assignments aligned with that standard as well as a graphic illustrating district performance.

Hover over any standard to see the full text of the standard along with its classification (Readiness or Supporting) and its weight on the STAAR test.

4. For deeper insights, click the Details link in the top row of the summary table to view the District Detail (By School) report. The default Performance screen shows the average score of assignments aligned with each TEKS for each school in the district, along with the district average score.

5. To switch from performance metrics to usage insights, click the Usage (minutes) button. The Usage screen displays the time spent (in minutes) by each school in the district on each TEKS along with the district average.

6. Clicking a school’s initials in a column header opens the corresponding School Summary, which mirrors the view available to school administrators.

School Summary and School Detail (By Class) Reports—All Administrators

1. In the School Summary table, click on the caret next to the Standards header to expand the contents and show a list of the TEKS assessed in the course along with the School Average score for all assignments aligned with each standard and a graphic illustrating school performance.

Hover over any standard to see the full text of the standard along with its classification (Readiness or Supporting) and its weight on the STAAR test.

1. To view performance and usage data by class, click the Details link in the table. This opens the School Detail (By Class) report. The default Performance screen shows the average score for assignments aligned with each TEKS by class/teacher along with the school average.

To switch from performance metrics to usage insights, click the Usage (minutes) button. The Usage screen displays the time spent (in minutes) by each class in the school on activities aligned with each TEKS.

2. Clicking on a teacher’s initials in a column header opens a corresponding Class Summary report, which mirrors the view available to the teacher.

Class Summary and Class Detail (By Student)

1. Access a course Class Summary report as directed in the section School Summary and School Detail (By Class) Reports. The report displays the Class Average score for each standard assessed in the course as well as a color-coded graphic illustrating class performance level.

2. For performance and usage data by student, click the Details link in the top row of the table. This opens the Class Detail (By Student) report, which shows the average score for assignments aligned with each TEKS by student, along with the class average.

Hover over any standard to see the full text of the standard along with its classification (Readiness or Supporting) and its weight on the STAAR test.

3. Clicking on a student’s initials in the header row will open the student’s individual report.

4. Both the Class Detail (By Student) report and individual student reports offer three distinct report types, accessible by toggling between the Performance, Usage (minutes), and Progress buttons:

1. Performance: Review student scores by standard to assess overall class performance and explore individual results.
2. Usage: Analyze student engagement by reviewing time spent on the platform on each TEKS, including duration per standard.
3. Progress (Beta): This report is currently in beta. Results will appear once a student has completed at least three activities aligned with the selected standard.

1. If the teacher has created student groups, you can view data for the students in each group by filtering for the group using the Student Group filter.
2. You can refine data comparisons by hiding specific rows or columns in any report’s Details view. To do this, click the Hide Rows or Hide Columns button in the upper-right corner of the report screen. In the pop-up window that appears, click the checkboxes next to the rows or columns you want to hide. Then click the orange Hide Rows or Hide Columns button to apply your selections.

Viewing Assignments from the Class Detail (By Student) Report in a Standards Report

1. Start by navigating to the Class Detail (By Student) report for the class you’d like to view assignments in.
1. For district administrators: Reports > Standards Report > District Summary > District Detail (By School) > School Summary > School Detail (By Class) > Class Summary > Class Detail (By Student).
2. For school administrators: Reports > Standards Report > School Summary > School Detail (By Class) > Class Summary > Class Detail (By Student).

1. For more detailed directions on navigating to a Class Detail (By Student) report, see the section Standards Reports. 
2. Hover your cursor over a standard to see the full text of the standard along with its classification (Readiness or Supporting) and its weight on the STAAR test.

2. In the Details column of the Class Detail (By Student) report, click the View button next to the standard you’d like to see assignments for to open the Student Details report.

Exporting Reports

1. District Detail (By School): Generates a comprehensive course report for each school within the district.
2. School Detail (By Class): Offers two reporting options—By Class or By Student—allowing for flexible data views at the school level.
3. Class Detail (By Student): Produces a full Course report for each individual student within the selected class.

1. Click the Export button in the upper right corner of the desired report.
2. Select the report type and enter your email address.
3. Click Send to submit your request.

 Report Generation and Refresh Schedule

1. Teachers on Thursday and Saturday mornings
2. School administrators on Friday and Saturday mornings
3. District administrators on Saturday and Monday mornings

Final Words/Conclusion

1. Support educators as they deliver Sirius Online courses, offering guidance, troubleshooting, and instructional best practices.
2. Monitor district-wide performance through robust reporting tools that surface trends, highlight successes, and identify areas for targeted support.
3. Ensure alignment between course delivery and district goals, instructional standards, and student outcomes.
4. Facilitate onboarding and consistency, helping teachers navigate the platform confidently and maintain fidelity to the curriculum.